Executive Assistant

We are looking for an Executive Assistant to support senior leadership at a long-standing Las Vegas union training organization. This position plays an essential role in keeping executive operations organized, communications timely, and financial processes running smoothly. The ideal candidate brings strong judgment, discretion, and the ability to manage competing priorities while representing leadership with confidence.

Responsibilities:

• Oversee complex executive calendars, schedule meetings, and ensure leadership commitments are coordinated efficiently.

• Arrange domestic and business travel logistics, including itineraries, reservations, and related planning details for executive staff.

• Manage day-to-day administrative activities for the executive office, helping maintain organized workflows and responsive support.

• Coordinate internal and external communications, preparing correspondence and ensuring timely follow-up with key stakeholders.

• Support accounts payable activities by reviewing documentation, tracking invoices, and helping maintain accurate financial records.

• Prepare materials for executive meetings, including agendas, supporting documents, and follow-up action items.

• Serve as a detail-oriented point of contact for senior leaders, staff, vendors, and partner organizations, handling interactions with diplomacy and discretion.

• Assist with departmental projects and special initiatives, ensuring deadlines, details, and deliverables remain on track.

Qualifications:

• Demonstrated experience providing high-level administrative support to executive leadership.
• Strong background in calendar coordination, meeting scheduling, and travel planning.
• Ability to manage sensitive information with a high degree of confidentiality and sound judgment.
• Excellent written and verbal communication skills with a detail-oriented approach.
• Strong organizational skills with the ability to prioritize multiple assignments in a fast-paced environment.
• Experience supporting accounts payable or related financial administrative processes.
• Proficiency with standard office software and administrative systems used for scheduling, communication, and documentation.

Compensation

$90,000.00-$120,000.00 Yearly

About Us

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