Office Assistant

We are looking for an organized and service-oriented Office Assistant to help keep daily operations running smoothly in our location. This Long-term Contract opportunity is ideal for someone who enjoys supporting a busy workplace, creating a welcoming environment, and handling a variety of administrative and front-desk tasks. The person in this role will contribute to both tenant experience and office presentation while helping maintain consistency across shared workspaces and event areas.

Responsibilities:
• Coordinate day-to-day administrative and front-office activities to support a dynamic workplace environment.
• Receive, sort, and process incoming mail, including scanning and filing invoices and other documents in an orderly manner.
• Prepare and distribute building access credentials for new tenants and support onboarding-related office needs.
• Show available desks and shared workspace options to prospective occupants in a clear and informative way.
• Maintain neat, stocked, and welcoming common areas to ensure a positive experience for tenants and guests.
• Check conference rooms and event spaces regularly to confirm they are clean, organized, and ready for use.
• Support the planning and execution of onsite events and mentorship sessions, including space setup and general coordination.
• Oversee the condition and functionality of both event areas and coworking spaces, addressing day-to-day operational needs as they arise.
• Help restore structure to office routines by stepping in where processes require additional organization and follow-through.

Qualifications:

• Previous experience in office support, reception, or administrative coordination within a detail-oriented environment.
• Ability to manage document scanning, mail handling, and general clerical tasks with accuracy and efficiency.
• Comfortable answering inbound calls and assisting visitors, tenants, and internal stakeholders with professionalism.
• Strong organizational skills with the ability to prioritize multiple responsibilities in a fast-paced setting.
• Capable of maintaining clean, orderly shared spaces and recognizing when attention is needed.
• Clear communication skills and a customer-focused approach to supporting workplace operations.
• Dependable, proactive, and able to work independently while adapting to changing daily needs.

Compensation

$20.92-$24.22 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.