Property Administrator

Location: San Diego, CA

Employment Type: Contract (Through November)

Schedule: Full-Time, Monday – Friday

About the Opportunity

Robert Half is partnering with a leading commercial property management company to identify a Property Administrator for a contract assignment through November. This position is ideal for a detail-oriented administrative professional who thrives in a fast-paced environment and enjoys supporting daily property operations while delivering exceptional service to tenants, vendors, and internal teams.

The Property Administrator will play a key role in ensuring efficient building operations by providing administrative support, coordinating vendor and tenant communications, assisting with financial processes, and helping maintain a best-in-class tenant experience.

Key Responsibilities

• Serve as the primary administrative point of contact for tenant and vendor inquiries, ensuring requests are addressed promptly and professionally.
• Support day-to-day property operations by coordinating work orders, tracking service requests, and assisting with operational projects.
• Process accounts payable by reviewing, coding, and submitting vendor invoices accurately and on schedule.
• Assist with accounts receivable functions, including preparing tenant billings, monitoring rent payments, and following up on outstanding balances as directed.
• Maintain vendor records, certificates of insurance, contracts, and compliance documentation to ensure property requirements are met.
• Prepare reports, correspondence, tenant communications, and other administrative documents for the property management team.
• Assist with budgeting, financial reporting, variance tracking, and invoice reconciliation using property management software.
• Coordinate vendor scheduling, tenant move-ins and move-outs, and building access requests.
• Conduct routine property inspections to identify maintenance or safety concerns and communicate findings to the appropriate teams.
• Support tenant appreciation events, building communications, and other initiatives that enhance the tenant experience.
• Maintain organized electronic and physical property files while ensuring documentation is accurate and up to date.
• Provide general administrative support to the Property Manager and assist with special projects as needed.

Qualifications:

Qualifications

• 2+ years of administrative experience, preferably within commercial real estate, property management, facilities, or a related industry.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent customer service and communication skills with a professional demeanor.
• Experience processing invoices, supporting budgeting, or assisting with financial reporting is preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, and Word.
• Experience with property management software such as Yardi, MRI, Angus, or similar platforms is a plus.
• Ability to work independently while collaborating effectively with tenants, vendors, and internal teams.
• High attention to detail and a proactive, solution-oriented mindset.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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