Office Assistant

We are looking for a dependable Office Assistant to support daily workplace operations. This Contract position is ideal for someone who enjoys keeping an office organized, responsive, and well supplied while helping maintain a welcoming environment for employees and visitors. The role combines administrative coordination, front-office support, and facility oversight, requiring strong communication skills, attention to detail, and the ability to manage multiple priorities effectively.

Responsibilities:
• Oversee relationships with building and service providers to keep the office clean, functional, and well maintained, including scheduling routine service visits and addressing facility needs as they arise.
• Coordinate repairs, preventative upkeep, and small office improvement projects to help ensure work is completed on schedule and with minimal disruption.
• Support workplace security by monitoring access systems, maintaining key control records, and helping uphold office safety procedures.
• Care for shared office spaces by tending to plants and helping preserve a neat, welcoming appearance throughout the site.
• Procure office furniture, workplace accessories, and operational materials based on business needs and budget considerations.
• Manage incoming mail and deliveries by receiving, sorting, and distributing correspondence and packages accurately and promptly.
• Maintain inventory for office and kitchen areas, placing orders as needed so employees have consistent access to essential supplies.
• Organize the company holiday celebration by coordinating venues, vendors, schedules, guest responses, and event logistics from planning through execution.
• Track and replenish branded merchandise and promotional items to support company events, visibility, and internal needs.
• Use Microsoft Office, Foundation Software, and web-based municipal platforms to complete administrative tasks, maintain records, and support daily office operations.

Qualifications:

• Demonstrated experience in office support, reception, or administrative coordination within a workplace.
• Strong written and verbal communication skills with the ability to produce clear correspondence and interact effectively with employees, vendors, and visitors.
• Excellent organizational skills and close attention to detail when handling schedules, supplies, records, and multiple concurrent tasks.
• Ability to work independently, manage shifting priorities, and meet deadlines in a fast-paced office environment.
• Customer-focused mindset with sound judgment, problem-solving ability, and a collaborative approach to supporting workplace needs.
• Proficiency with Microsoft Office Suite and comfort using Foundation Software and web-based city or municipal systems.
• Experience with clerical duties such as document handling, scanning, answering inbound calls, and general front-desk or receptionist support.

Compensation

$25.00-$28.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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