Accounts Receivable Specialist

Key Responsibilities

Accounts Receivable Management

• Prepare, process, and distribute invoices for events, facility rentals, memberships, sponsorships, educational programs, and other revenue streams.
• Monitor customer accounts and ensure timely collection of outstanding balances.
• Apply payments received via check, ACH, credit card, and other payment platforms.
• Research and resolve billing discrepancies, payment issues, and account inquiries.
• Maintain accurate customer records and supporting documentation.

Cash Receipts & Reconciliations

• Record and reconcile daily cash receipts and deposits.
• Reconcile accounts receivable subledger to the general ledger.
• Assist with monthly bank reconciliations and revenue reporting.
• Review transactions for accuracy and compliance with internal controls.

Financial Reporting

• Prepare accounts receivable aging reports and collection summaries.
• Monitor outstanding balances and proactively communicate collection concerns.
• Support month-end and year-end close activities.
• Assist with audit requests and provide required supporting documentation.

Collaboration & Customer Service

• Partner with departments including Development, Events, Membership, Visitor Services, and Operations to ensure accurate billing and revenue tracking.
• Respond professionally to internal and external customer inquiries.
• Assist with process improvements and documentation of accounting procedures.

Qualifications:

Required

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 3+ years of accounts receivable, accounting, or finance experience.
• Strong knowledge of accounting principles and AR best practices.
• Proficiency with Microsoft Excel, including pivot tables, VLOOKUPs, and data analysis.
• Experience with accounting and ERP systems.
• Excellent attention to detail and organizational skills.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.

Preferred

• Nonprofit accounting experience.
• Experience supporting fundraising, memberships, events, or hospitality-related revenue streams.
• Familiarity with Sage Intacct, NetSuite, Blackbaud, Salesforce, or similar systems.
• Experience working in a museum, cultural institution, nonprofit, or visitor-focused organization.

Compensation

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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