Procurement Specialist

We are looking for a Procurement Specialist to support purchasing operations and business administration for a government agency. This contract opportunity is ideal for someone who can balance vendor management, procurement coordination, and departmental support while maintaining strong internal partnerships. The role will oversee purchasing activities, help strengthen operational procedures, and contribute to budgeting, reporting, and contract administration across the department.

Manage purchasing and sourcing activities for a variety of goods and services by gathering requirements, coordinating with stakeholders, and ensuring timely procurement.

Identify, evaluate, and maintain relationships with suppliers and service providers to support ongoing business operations and strategic initiatives.

Monitor inventory levels and purchasing trends to maintain availability of critical resources while supporting cost-effective inventory management practices.

Process and track purchasing documentation, including requisitions, orders, invoices, and supporting records to ensure accuracy and timely completion.

Support vendor selection, contract administration, and competitive procurement activities by coordinating documentation, evaluating proposals, and maintaining compliance with established policies and procedures.

Assist with financial planning activities by preparing cost analyses, tracking expenditures, supporting reporting requirements, and maintaining budget-related records.

Develop and enhance operational processes, procedures, and documentation to improve efficiency, consistency, and service delivery.

Prepare reports, maintain departmental records, manage documentation systems, and provide administrative support for day-to-day business operations.

Serve as a key point of contact for internal and external stakeholders, addressing questions, resolving issues, and facilitating effective communication.

Collaborate across teams to support organizational objectives, provide administrative assistance, and ensure continuity of operations as needed.

Qualifications:

• Experience supporting with procurement activities, including purchase orders, requisitions, vendor coordination, and buying processes.

• Knowledge of contract negotiation, supplier evaluation, and procurement functions within a structured operational environment.

• Ability to coordinate multiple projects and administrative priorities while maintaining accuracy, organization, and follow-through.

• Strong communication skills with the ability to work effectively with internal staff, vendors, customers, and leadership.

• Experience preparing reports, maintaining records, and supporting budgeting or financial tracking activities.

• Ability to create procedures, work plans, and standard operating documentation with a high level of independence and judgment.

• Proficiency with standard business systems and office tools used for data entry, reporting, and purchasing administration.

• Ability to handle challenging situations professionally and de-escalate issues while maintaining positive working relationships.

Compensation

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