Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a wholesale distribution organization in Fort Worth, Texas on a contract basis with the potential for a permanent role. This position supports timely and accurate payment operations by reviewing invoices, resolving discrepancies, and maintaining strong coordination with internal teams and suppliers. The ideal candidate brings hands-on accounts payable experience, sound judgment with account coding, and a detail-focused approach to processing high-volume transactions.

Responsibilities:
• Examine supplier invoices for proper authorization, assign the appropriate expense and general ledger coding, and prepare documents for accurate processing.
• Manage electronic invoice exception activity and handle invoices received outside automated channels, ensuring receipt dates and supporting details are properly documented.
• Review supplier debit memos, enter approved invoices into the system, and carry out payment cycle activities including check and ACH processing.
• Complete three-way matching when required by comparing purchase orders, receipts, and invoices before releasing items for payment.
• Partner with product, warehouse, and other internal teams to gather missing information and resolve invoices that cannot be processed as submitted.
• Reconcile supplier statements, respond to audit-related requests, and escalate discrepancies to the appropriate stakeholders for correction.
• Monitor invoice postings for general ledger accuracy and help maintain reliable financial records within the accounts payable function.
• Provide additional support to accounts payable leadership through cross-training, special assignments, and timely communication of unusual transaction activity.

Qualifications:

• High school diploma or GED required.
• 1-2 years of accounts payable or closely related accounting support experience required.
• Practical experience with invoice coding, accounts payable processing, and payment runs.
• Familiarity with ACH transactions, check processing, and three-way match procedures.
• Ability to work with EDI-related invoice activity and resolve exception items efficiently.
• Proficiency in Excel, including the use of formulas for tracking and reconciliation tasks.
• Experience with Oracle or similar modern ERP platforms is preferred, and exposure to Oracle Fusion Cloud is a plus.

Compensation

$24.70-$28.60 Hourly

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