Escrow Officer

We are looking for an Escrow Officer to support real estate and lending transactions by managing title review, document coordination, and closing-related activities in Toledo, Ohio. This contract-to-permanent opportunity is ideal for someone who brings strong knowledge of escrow processes, mortgage documentation, and property records while maintaining accuracy in a fast-paced environment. The person in this role will work closely with lenders, real estate professionals, buyers, sellers, and public offices to help move transactions forward and resolve title-related issues efficiently.

Responsibilities:
• Review public records, legal filings, and property-related instruments to identify matters that affect ownership, transferability, or land use.
• Analyze mortgages, liens, easements, judgments, maps, contracts, and similar documentation to confirm legal descriptions, ownership details, and recorded restrictions.
• Interpret title search requests to determine the appropriate supporting evidence, property information, and involved parties needed for each file.
• Prepare clear summaries of recorded instruments and compile title findings that may influence a transaction or delay closing.
• Investigate title conditions such as unpaid taxes, encumbrances, or other restrictions and outline the steps required to address them.
• Produce title reports that document defects, exceptions, and outstanding items that must be resolved before completion of the transaction.
• Validate land and registration documents for completeness and compliance, and issue notices when submitted materials do not meet acceptance standards.
• Communicate with real estate agents, lenders, buyers, sellers, contractors, surveyors, and courthouse staff to exchange information and resolve title or closing concerns.
• Update title and escrow records within designated tracking systems and help oversee assigned support staff by distributing work, monitoring progress, and providing guidance as needed.

Qualifications:

• Experience in escrow, title, mortgage processing, mortgage closing, or loan administration within a real estate or lending environment.
• Working knowledge of legal instruments affecting property ownership, including liens, deeds, easements, judgments, and tax records.
• Ability to review title documentation carefully and identify discrepancies, encumbrances, or conditions that may affect closing.
• Strong organizational skills with the ability to manage multiple files, deadlines, and documentation requirements at the same time.
• Effective communication skills for coordinating with lenders, real estate professionals, public offices, and transaction parties.
• Proficiency in recordkeeping systems and standard office tools used to maintain accurate title and escrow files.
• Background in commercial real estate transactions is a plus.

Compensation

$23.75-$27.50 Hourly

About Us

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