Billing and Contracts Specialist

Robert Half is looking for a Billing and Contracts Coordinator for a client in Chicago. This role is primarily remote with working on site 1 day a week (Thursday). The Billing and Contracts Coordinator’s responsibilities will include day to day invoicing, preparing and reviewing contracts, as well as effectively communicating with employees and clients. This person will have the opportunity to learn and work alongside an established Finance Department that deals both nationally and internationally.

Key responsibilities include:
• Client invoicing - Manage day to day invoicing activities with accuracy and timeliness.
• Contract based billing - Calculate and prepare billing in alignment with contract terms and specifications.
• WIP reconciliation - Review and reconcile work in progress billings to ensure financial accuracy.
• Contract and proposal support - Assist in drafting, reviewing, and administering contracts and proposals.
• Expense approvals - Approve employee expenses within internal systems.
• Daily Bookings reporting - Generate and distribute the Daily Bookings report.
• Data responsiveness - Provide timely responses to internal and external data requests.
• Customer Profiles - setting up and completing registrations.

Qualifications
• 1–3 years of billing and contract administration experience within a professional services environment or a related industry.
• Strong written communication skills and exceptional attention to detail.
• Proficiency in Microsoft Excel, including experience working with spreadsheets and formulas
• Advanced understanding of contract language and the ability to review and edit contract terms to achieve desired business outcomes.
• Intermediate understanding of general accounting principles, practices, and compliance.

Preferred but not Required
• A bachelor's degree in Accounting, Finance, Business, or a related field
• Experience with multi-currency billing is a plus.

Personal Attributes
• Strong analytical and problem-solving skills with exceptional attention to detail
• Proactive, accountable, and capable of assuming ownership of key processes
• Collaborative working style with the ability to interact effectively across teams and senior leadership
• High level of integrity and professionalism with the ability to handle sensitive information discreetly
• Organized and deadline driven with the ability to balance competing priorities

This role offers a salary of $55-65K plus bonus potential and comes with the following benefits
• Medical insurance
• Vision insurance
• Dental insurance
• 401(k)
• Paid maternity leave
• Disability insurance
• Generous time off policy (sick days, vacation days, holidays)

If interested please contact Brian Keating at 331-264-5688.

Qualifications:

• 1–3 years of experience in billing and contract administration within services-focused organizations or a similar industry.

• Strong written communication skills paired with excellent accuracy and close attention to detail.

• Proficiency in Microsoft Excel, including the ability to work with spreadsheets, formulas, and data review tasks.

• Solid understanding of contract terminology with experience reviewing and refining terms to support business objectives.

• Working knowledge of accounting principles, billing practices, and compliance expectations.

• Ability to manage sensitive information with discretion while staying organized in a deadline-driven environment.

• Experience with contractual billing processes; exposure to multi-currency invoicing is an advantage.

• Bachelor’s degree in Accounting, Finance, Business, or a related field is preferred but not required.

Compensation

$55,000.00-$60,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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