Inventory Specialist

We are looking for an Inventory Specialist to support daily inventory operations and ensure receiving records are accurate, complete, and well documented. This Long-term Contract position is based in San Marcos, California, and focuses on maintaining product data, resolving discrepancies, and helping the team keep inventory processes running smoothly. The ideal candidate is organized, detail-oriented, and comfortable partnering with warehouse, purchasing, and accounting teams in a fast-paced environment.

Responsibilities:
• Organize and maintain certificates of analysis so they are properly stored and linked to the correct lot and receipt documentation.
• Verify that required quality documents are available before materials are received into the warehouse, and follow up on any missing records before processing is completed.
• Coordinate with suppliers and internal inventory leadership to secure outstanding documentation needed for incoming products.
• Record and update product expiration details during the receiving process to support accurate inventory control.
• Investigate billing and receiving discrepancies, then work with warehouse personnel and inventory contacts to provide timely resolution details to Accounts Payable.
• Prioritize urgent incoming shipments and help accelerate receipt processing when business needs require fast turnaround.
• Collaborate with cross-functional teams on reporting, project support, and data gathering related to inventory activities.
• Assist with tracking and revising purchase order due dates to help maintain accurate supply and delivery information.
• Support updates to product cost records when pricing changes occur.

Qualifications:

• Experience supporting inventory control, receiving, or warehouse documentation activities in a distribution, manufacturing, or supply chain environment.
• Strong attention to detail with the ability to maintain accurate records, review documentation, and identify discrepancies quickly.
• Ability to communicate effectively with suppliers and internal teams such as warehouse operations, inventory management, and accounting.
• Proficiency with Microsoft 365 tools for data entry, tracking, and general administrative support.
• Familiarity with inventory systems or enterprise platforms, including experience working with Microsoft Dynamics or similar business applications.
• Working knowledge of inventory tracking practices, product record maintenance, and physical inventory support.
• Ability to manage multiple priorities, respond to urgent requests, and maintain accuracy in a fast-paced setting.

Compensation

$26.00-$29.00 Hourly

About Us

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