Sr. Administrative Assistant

Our client is a fast-growing technology company dedicated to delivering innovative solutions that drive business success. They foster a collaborative, fast-paced environment where employees are empowered to make an impact and grow their careers.

We are seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to provide high-level administrative support to executive leadership and cross-functional teams. The ideal candidate thrives in a dynamic environment, anticipates needs before they arise, and can effectively manage multiple priorities while maintaining professionalism and confidentiality.

Key Responsibilities

• Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements.
• Coordinate internal and external meetings, prepare agendas, take meeting notes, and track action items.
• Manage complex schedules and prioritize competing requests.
• Prepare reports, presentations, correspondence, and other business documents.
• Organize company events, team meetings, and special projects.
• Handle confidential information with discretion and professionalism.
• Serve as a liaison between executives, employees, clients, and external vendors.
• Monitor office operations and assist with administrative processes to improve efficiency.
• Support expense reporting, invoice processing, and budget tracking.
• Maintain accurate records, files, and documentation.
• Assist with onboarding logistics for new employees and coordinate office resources.
• Identify opportunities to streamline administrative workflows and improve processes.

Qualifications:

• 4+ years of administrative or executive support experience, preferably within the technology industry.
• Experience supporting senior leadership or executive teams.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Google Workspace and collaboration tools such as Slack, Zoom, or Microsoft Teams.
• Ability to prioritize multiple tasks while meeting deadlines in a fast-paced environment.
• Strong problem-solving skills with a proactive mindset.
• High level of professionalism, discretion, and attention to detail.

Preferred Qualifications

• Bachelor's degree preferred but not required.
• Experience supporting multiple executives.
• Familiarity with project management tools such as Asana, Monday.com, Jira, or similar platforms.
• Previous experience in a high-growth startup or technology company.

Compensation

About Us

TalentMatch^®

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