Office Manager

Our client, a well-established property management company, is seeking an experienced Office Manager to oversee the day-to-day administrative operations of their office. This role is ideal for a highly organized professional who enjoys managing office functions, supporting leadership, and ensuring smooth business operations in a fast-paced environment.

The ideal candidate is proactive, detail-oriented, and possesses excellent communication and leadership skills with the ability to manage multiple priorities effectively.

Key Responsibilities

• Oversee daily office operations to ensure efficiency and organization.
• Manage office supplies, equipment, and vendor relationships.
• Supervise and support administrative staff, providing guidance and training as needed.
• Coordinate calendars, meetings, and travel arrangements for leadership.
• Assist with accounts payable, accounts receivable, invoice processing, and expense reporting.
• Maintain office records, contracts, and confidential documentation.
• Serve as the primary point of contact for tenants, vendors, contractors, and internal staff.
• Coordinate maintenance requests and assist with scheduling vendors when needed.
• Support lease administration by preparing and organizing documentation.
• Assist with onboarding new employees and maintaining office policies and procedures.
• Plan office meetings, employee events, and special projects.
• Identify opportunities to improve office processes and operational efficiency.

Qualifications:

• 3+ years of office management, administrative management, or operations experience.
• Previous experience in property management, real estate, construction, or a related industry is preferred.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with property management software such as Yardi, AppFolio, Buildium, or similar platforms is a plus.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service and problem-solving skills.

Preferred Qualifications

• Associate's or Bachelor's degree in Business Administration or a related field is preferred.
• Experience managing vendor relationships and office budgets.
• Knowledge of basic accounting principles and financial reporting.

Compensation

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