Administrative Assistant

We are looking for an organized Administrative Assistant to support daily departmental operations for a government office in Margate, Florida. This Long-term Contract position focuses on preparing business documents, coordinating records, and helping maintain smooth administrative workflows across the assigned unit. The role also works closely with leadership to track budgets, process routine administrative items, and ensure information is accurate, complete, and properly communicated.

Responsibilities:
• Prepare letters, memoranda, reports, claim documents, requisitions, supply requests, and other administrative materials needed by the department.
• Maintain filing systems and official records, ensuring documents are organized, accessible, and updated in accordance with unit needs.
• Review incoming reports, applications, and related paperwork for completeness and accuracy, then share information with appropriate staff when needed.
• Track purchasing activity and compile budget-related information for departmental orders and division-level needs.
• Support the Department Head during periods when the Office Manager is unavailable and help manage priority administrative tasks.
• Use office software and standard business equipment to create forms, enter information, transcribe content, and complete assigned clerical work.
• Coordinate administrative processing for invoices, bonds, orders, and public notices while working independently with supervisors.
• Provide additional office support and assist with emergency response-related duties as required by the department.

Qualifications:

• Proficiency with Microsoft Word and general office computer applications.
• Experience preparing detailed correspondence, reports, forms, and other business documents.
• Ability to manage records, maintain filing systems, and organize administrative information accurately.
• Strong attention to detail when reviewing applications, reports, invoices, and other department documents.
• Ability to support budget tracking, purchasing records, and order-related documentation.
• Comfortable working independently while following direction from supervisors and department leadership.
• Effective written and verbal communication skills for sharing information across teams and departments.

Compensation

$18.00-$19.80 Hourly

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