Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office operations in Wakefield, Massachusetts in a Contract position expected to last 3 to 6 months. This onsite role will help keep schedules organized, coordinate travel and meetings for field teams, and maintain accurate administrative records. The ideal candidate brings strong attention to detail, comfort with Microsoft Office, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:
• Coordinate calendars, meeting arrangements, and appointment schedules to ensure smooth day-to-day operations.
• Arrange travel logistics for field personnel, including flights and related scheduling details.
• Maintain organized tracking spreadsheets and update administrative records with accuracy and consistency.
• Provide front-office and general administrative support, including handling inbound calls and directing inquiries appropriately.
• Enter, review, and manage data in internal documents and office systems to support reporting and coordination needs.
• Assist with communication and scheduling across teams to help keep projects and field activities on track.
• Support onboarding and knowledge transfer activities during the transition period for the role.

Qualifications:

• High school diploma or equivalent required.
• At least 2 years of administrative support experience in an office environment.
• Proficiency with Microsoft Office Suite, including intermediate Excel skills.
• Strong organizational skills with close attention to detail and accuracy.
• Experience coordinating schedules, meetings, or travel arrangements preferred.
• Ability to manage multiple tasks effectively while meeting deadlines.
• Spanish bilingual skills are helpful but not required.

Compensation

$22.00-$24.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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