Administrative Assistant

We are looking for a highly organized Administrative Assistant to provide day-to-day operational and administrative support within a higher education environment. This long-term contract position will play a central role in keeping schedules, communications, events, and office workflows running efficiently. The ideal candidate is resourceful and comfortable managing multiple priorities in an office setting.

Responsibilities:

• Coordinate complex calendars, schedule appointments, organize in-person and virtual meetings, and secure appropriate meeting spaces and online platforms.

• Arrange domestic travel plans, prepare and submit expense documentation, and handle reimbursement activities using Concur in accordance with established guidelines.

• Support faculty and staff involvement in conferences, presentations, and development opportunities by managing logistics and related administrative needs.

• Maintain vendor information, assist with onboarding new vendors into internal systems, and verify that required forms and records are complete and accurate.

• Keep the office operating effectively by monitoring supply levels, placing orders, and coordinating replenishment of equipment and toner as needed.

• Assist with onboarding for new employees and interns by preparing materials, coordinating orientation activities, and helping ensure access to necessary tools and resources.

• Organize departmental events, trainings, and meetings, including catering coordination, room preparation, and overall logistical support.

• Prepare documents, manage correspondence, perform data entry, and maintain organized filing and records systems.

• Process purchase-related requests, invoices, and other administrative transactions with close attention to accuracy, policy compliance, and timely follow-through.

• Work collaboratively with internal teams and external contacts while independently resolving routine administrative issues and identifying ways to improve efficiency.

Qualifications:

• Proven experience in administrative support, office coordination, or a similar support role requiring strong attention to detail.
• Strong calendar management skills with the ability to schedule meetings, reserve conference rooms, and coordinate virtual sessions using Zoom or similar platforms.
• Hands-on experience with Concur for travel arrangements, expense reporting, and reimbursement processing.
• Solid data entry, document preparation, and records management skills with a high level of accuracy and attention to detail.
• Ability to support onboarding activities, event logistics, and day-to-day office operations in a fast-paced environment.
• Proficiency in standard office software and comfort handling phone coverage, correspondence, and general receptionist-style responsibilities.
• Strong organizational, communication, and problem-solving abilities with the capacity to manage multiple priorities independently.

Compensation

$23.00-$28.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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