Office Manager

We are looking for an experienced Office Administrator to support daily operations in our office through a contract engagement. This position is well suited for someone who thrives in a fast-moving, organized setting, enjoys creating order across administrative functions, and delivers a high-quality experience for both clients and internal staff. The role will oversee office coordination, document management, billing support, and technology-related administration to keep the workplace running efficiently.

Responsibilities:

•      Maintain firm’s workflow/task list, including setup of new clients in the system, and updating as client projects are completed.

•      Assist with inflow of paper and electronic tax documents, scanning, and workpaper setup.

•      Assist with implementation of AI tools to improve the efficiency of our processes.

•      Assemble completed tax returns for delivery to clients, including obtaining esignatures and e-filing of documents.

•      Prepare and e-mail invoices and follow up on accounts receivable.

•      Answer main phone line and assist clients with general administrative matters.

•      Greeting clients as they enter and seat them in conference room.

•      Maintain online client portal, which is updated as new tax filings are completed.

•      Communicate with software providers and third-party IT providers to ensure software is functioning and up to date.

•      Printing and mailing of annual tax organizer packages (late December/early January).

•      Maintain website.

•      Prepare envelopes and packages for mailing, prepare certified receipts (as needed), and trips to post office.

•      Organize paper files in file room (we have both electronic and paper files).

•      Order office supplies as needed. 

Qualifications:

• 5+ years of experience in office management, office administration, or a similar operational support role.
• Strong administrative office skills, including coordinating multiple priorities with a high level of accuracy and follow-through.
• Experience handling office supply management, including monitoring inventory and placing orders when needed.
• Familiarity with billing support functions such as accounts payable or invoice processing and receivables follow-up.
• Proven ability to perform receptionist and front-desk responsibilities with strong client service skills.
• Excellent written and verbal communication skills, along with strong organizational and problem-solving abilities.
• Comfort using a range of software applications and learning new technology tools in an office environment.

Compensation

$30.00-$36.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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