Payroll Supervisor/Manager/Director

We are looking for an experienced payroll leader to oversee end-to-end payroll operations for a multi-entity organization based in Houston, Texas. This position is responsible for ensuring accurate, timely payroll processing, maintaining compliance across multiple jurisdictions, and serving as the primary owner of payroll administration from onboarding to separation. The ideal candidate brings strong expertise in reporting, reconciliations, retirement plan administration, and process oversight within a complex payroll environment.

Responsibilities:
• Manage the complete bi-weekly payroll cycle for approximately 50 employees across multiple entities, ensuring all payments are processed accurately and on schedule.
• Review and maintain payroll inputs such as time records, compensation updates, tax withholdings, benefit deductions, retirement contributions, leave balances, and direct deposit changes.
• Administer payroll-related employee transactions including onboarding, separations, pay adjustments, tax updates, and other employee record changes.
• Provide governance and oversight for payroll activities handled at the branch level, ensuring consistency, accuracy, and adherence to established standards.
• Monitor compliance with federal, state, and local payroll regulations and address payroll practices to reduce risk and maintain proper controls.
• Coordinate year-end payroll activities, including account reconciliations, W-2 preparation, tax reporting, and setup for the new payroll year.
• Reconcile benefit deductions and work with external vendors to resolve discrepancies and support accurate remittance processing.
• Support administration of retirement programs, including 401(k) and deferred compensation plans, with attention to deductions, reporting, and compliance requirements.
• Prepare payroll reports, perform account reconciliations, and contribute to payroll-related projects and process improvements as business needs evolve.
• Handle off-cycle payroll runs, manual payments, and occasional travel requirements as needed to support deadlines and operational priorities.

Qualifications:

• Extensive experience managing full-cycle payroll in a multi-state environment with responsibility for accuracy, compliance, and end-to-end ownership.
• Strong working knowledge of payroll laws and regulations at the federal, state, and local levels.
• Hands-on experience with ADP Workforce Now and the ability to navigate payroll systems effectively.
• Background in payroll reporting, account reconciliation, and year-end payroll processing, including tax filings and W-2 preparation.
• Experience supporting benefit deduction reconciliations and collaborating with third-party vendors.
• Knowledge of 401(k) plan administration is strongly preferred, and exposure to deferred compensation programs is highly valued.
• Ten or more years of relevant payroll experience may be considered in place of a degree, provided the candidate meets the core functional requirements.
• Detail-oriented payroll certification is preferred.

Compensation

$100,000.00-$120,000.00 Yearly

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