Property Administrator

We are seeking a detail-oriented and organized Property Administrator to support the daily operations of a commercial and/or residential property portfolio. The Property Administrator will provide administrative, financial, and tenant support services to ensure efficient property management operations and exceptional customer service.

The ideal candidate is proactive, highly organized, and able to manage multiple priorities while maintaining professionalism and accuracy. This position is onsite Monday to Friday.

Responsibilities

• Provide administrative support to the Property Manager and property management team.
• Serve as a primary point of contact for tenants, vendors, and visitors.
• Prepare and maintain tenant files, lease documentation, and property records.
• Coordinate tenant move-ins, move-outs, and lease renewals.
• Track rent payments, prepare reports, and assist with accounts receivable and payable processes.
• Process invoices, purchase orders, and vendor payments.
• Respond to tenant inquiries, service requests, and maintenance concerns in a timely manner.
• Coordinate with maintenance staff and contractors to ensure work orders are completed.
• Maintain accurate records and databases within property management systems.
• Assist in preparing monthly management reports, budgets, and operating expense reconciliations.
• Schedule property inspections, meetings, and vendor services.
• Ensure compliance with company policies, lease agreements, and applicable regulations.
• Support special projects and other administrative duties as assigned.

Qualifications:

• Associate’s degree or equivalent work experience in Business Administration, Property Management, Real Estate, or a related field.
• Minimum of 3 years of administrative experience, preferably in property management, real estate, or facilities management.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Customer-service-oriented mindset.
• Previous experience handling invoices or accounts-related administrative tasks.
• Ability to work effectively in a fast-paced environment with shifting priorities.
• Experience in property management or commercial property administration is preferred.
• Familiarity with Yardi or PRISM software is a plus.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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