Executive Assistant

We are looking for an Executive Assistant to support senior leadership near Passaic, New Jersey. This contract-to-permanent opportunity is ideal for a highly organized individual who can manage executive priorities, keep meetings and communications running smoothly, and handle sensitive information with sound judgment. The person in this role will play a key part in coordinating board-related activities, preparing high-quality materials, and helping leadership stay aligned on follow-up items and strategic commitments.

Responsibilities:

• Oversee a demanding executive schedule by arranging appointments, resolving calendar conflicts, and ensuring leaders are prepared for daily commitments.

• Organize leadership meetings, conference calls, and special gatherings, including logistics, scheduling, and coordination with internal and external participants.

• Create and refine agendas, slide decks, reports, letters, and other executive documents that require a high level of accuracy and excellence.

• Write, review, and refine communications for board members, donors, community organizations, and other key partners on behalf of leadership.

• Assemble and maintain board meeting materials such as briefing documents, agendas, minutes, and supporting records for effective governance processes.

• Manage end-to-end preparation for Board of Directors meetings, including meeting setup, hospitality arrangements, document distribution, and post-meeting follow-up.

• Participate in board and leadership meetings when needed, capture detailed notes, and track action items to support timely execution.

• Monitor outstanding tasks and commitments, following up with stakeholders to help ensure assignments are completed on schedule.

• Act as a trusted point of coordination between executive leadership, the Board of Directors, and external contacts while maintaining strict confidentiality.

• Support executive team initiatives, travel coordination, fundraising efforts, and organization-wide events as needed.

Qualifications:

• Demonstrated experience providing high-level administrative support to executives in a fast-paced, detail-focused environment.
• Strong ability to manage complex calendars, coordinate meetings, and balance competing priorities with minimal supervision.
• Excellent written communication skills, including drafting, editing, and proofreading correspondence and presentation materials.
• Experience supporting board or senior leadership activities, including preparing meeting documentation and recording minutes.
• Ability to handle confidential information with discretion, maturity, and professionalism.
• Proficiency in coordinating travel arrangements and managing related logistics for executives or leadership teams.
• Strong organizational skills with close attention to detail and consistent follow-through on tasks and deadlines.

Compensation

$43.54-$50.41 Hourly

About Us

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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