Accounts Receivable/Accounts Payable Specialist
Responsibilities:
• Prepare customer invoices, credits, and pricing adjustments based on shipment activity, production output, and contractual billing terms, and distribute account statements as needed.
• Record incoming payments, post cash activity accurately, and reconcile customer balances to keep receivable accounts current.
• Review outstanding balances, lead collection efforts on past-due accounts, and provide regular aging updates to support cash planning.
• Maintain customer account records, including payment terms, discount arrangements, and credit details, to support accurate transaction processing.
• Partner with sales and operations teams to investigate and resolve invoice disputes involving pricing, freight charges, deliveries, or other payment concerns.
• Assess customer credit exposure, support credit limit decisions, and reinforce adherence to company credit practices and claims procedures.
• Manage accounts payable invoice processing, including purchase order, receipt, and invoice matching, to confirm accuracy before payment is released.
• Work with purchasing, receiving, and vendors to address invoice discrepancies and ensure critical suppliers are paid on time to avoid operational interruptions.
• Produce reporting related to receivable and payable aging, cash receipts, purchasing forecasts, and payment schedules, and assist with audit support when required.
Qualifications:
• At least 3 years of experience in accounts receivable, accounts payable, or general accounting.• Background in manufacturing, distribution, paper, packaging, or another high-volume transaction environment is preferred.
• Proven ability to manage billing, cash application, commercial collections, and vendor payment activities with accuracy.
• Experience working with ERP platforms and automated invoicing tools; familiarity with EDI-supported invoice processing is a plus.
• Strong Microsoft Office skills, especially in Excel, along with working knowledge of Word, Outlook, and PowerPoint.
• Solid analytical skills with the ability to identify discrepancies, reconcile accounts, and support process improvements.
• Effective communication and customer service skills with the ability to collaborate across operations, sales, purchasing, and finance.
• High attention to detail and strong organizational ability in environments with multiple priorities and contract-based billing structures.
Compensation
Based on experienceAbout Us
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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