Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support payroll and invoice processing for a company in Greenville, South Carolina. This Long-term Contract position blends hands-on accounts payable work with recurring payroll coordination for a multi-state workforce, making it ideal for someone who is organized, detail-oriented, and comfortable managing deadlines. The role will work closely with project teams and internal stakeholders to keep payment records accurate, approvals on track, and weekly processing moving efficiently.

Responsibilities:

• Coordinate recurring payroll activities, including gathering and organizing time records ahead of weekly processing deadlines and supporting heavier payroll activity at the beginning of each week.

• Extract employee hours from project tracking tools, transfer data into spreadsheet format, and prepare payroll information for submission into the payroll system.

• Communicate with superintendents and project managers to obtain missing time details, confirm approvals, and address payroll items such as per diem adjustments and garnishments.

• Assist with high-volume accounts payable processing by reviewing invoices, applying the correct job and cost coding, and entering transactions into the accounting platform.

• Match supporting documentation to invoices and maintain organized records for project managers so files are current and available on schedule.

• Support twice-monthly check matching and signature preparation by assembling payment batches and verifying documentation before release.

• Help manage overflow accounts payable tasks to ensure invoice entry and payment support functions remain current during busy periods.

• Maintain accuracy across payroll and payable records for employees working in multiple states and for project-related billing items handled separately.

Qualifications:

• Experience in accounts payable, including invoice review, coding, and data entry in an accounting system.
• Working knowledge of payroll processing, with the ability to support weekly payroll cycles and meet fixed deadlines.
• Familiarity with multi-state payroll administration and related items such as per diem tracking and garnishments.
• Ability to reconcile supporting documents, match invoices or checks, and maintain organized financial records.
• Strong attention to detail and accuracy when handling job costing, account coding, and payment documentation.
• Proficiency with Excel and comfort learning new payroll, project tracking, or accounting software.
• Effective communication skills for coordinating with project managers, superintendents, and internal accounting staff.

Compensation

$22.80-$26.40 Hourly

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