Administrative Coordinator - Client Services

We are looking for a bilingual Administrative Coordinator - Client Services to provide responsive front-office and operational support for client-facing programs in California. This is a Contract position for someone who brings strong organization, sound judgment, and a service-focused approach to daily administrative work. The role supports staff, clients, and visitors by keeping schedules, records, supplies, and shared workspaces running smoothly while helping ensure a welcoming and well-organized environment.

Responsibilities:
• Coordinate calendars, schedule appointments, and help manage day-to-day administrative priorities for the client services team.
• Welcome clients and visitors, assess immediate needs, and connect them with the appropriate program, staff member, or community resource.
• Maintain office operations by tracking supplies, organizing files, updating records, and keeping shared areas orderly and safe.
• Enter information accurately into internal databases, prepare requested reports, and digitize paper documents for storage in approved cloud-based or CRM systems.
• Provide dependable phone and general office support, including handling inbound inquiries and assisting with routine departmental tasks.
• Support intake-related activities as needed by gathering information and helping direct individuals through the next steps in service access.
• Contribute to seasonal or special initiatives, including assigned tasks related to the Holiday Program.
• Assist with onboarding, guidance, or day-to-day oversight of program volunteers when requested, while maintaining appropriate boundaries with all constituents.

Qualifications:

• Bilingual and bicultural fluency in English and Spanish is required.
• At least 2 years of experience in administrative support, client services, or a related coordination role.
• Strong proficiency with Microsoft Office Suite and Windows-based systems, with the ability to learn new software platforms quickly.
• Demonstrated accuracy in record maintenance, document management, and timely data entry.
• Ability to work independently and collaboratively while managing multiple tasks and shifting priorities.
• Sound judgment, professionalism, and a high standard of ethics when handling sensitive situations and information.
• Effective problem-solving and de-escalation skills in fast-paced or client-facing environments.
• Experience with platforms such as Salesforce or similar databases is preferred.

Compensation

$24.00-$26.00 Hourly

About Us

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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