Administrative Coordinator

We are looking for an Administrative Coordinator to join an engineering organization in Pennsylvania on a long-term contract basis. This position supports daily office operations by keeping schedules organized, managing communications, and helping teams stay on track in a fast-paced environment. The ideal candidate brings strong administrative experience, sound judgment, and the ability to handle multiple priorities with professionalism and accuracy. This is a Hybrid remote opportunity.

Responsibilities:

• Coordinate daily administrative activities to support smooth office and team operations.

• Manage calendars, arrange meetings, and maintain scheduling priorities for internal stakeholders.

• Answer incoming calls, respond to routine inquiries, and direct communications to the appropriate contacts.

• Prepare, organize, and maintain records, documents, and other administrative materials with a high level of accuracy.

• Assist with general office support tasks, including tracking requests and following up on action items.

• Work closely with team members and leadership to ensure timely completion of administrative assignments.

• Support onboarding and related coordination activities for new team members as needed.

• Help maintain organized workflows and provide administrative support for ongoing business operations.

Qualifications:

• At least 2 years of experience in an administrative support or coordination role.
• Demonstrated background in administrative assistance within an office environment that requires attention to detail.
• Experience handling inbound calls and providing clear, detail-focused communication.
• Strong calendar management and scheduling skills with attention to detail.
• Ability to manage multiple tasks efficiently while meeting deadlines.
• Proficiency with standard office software and administrative tools.
• Excellent organizational skills and a dependable, proactive work style.

Compensation

$20.00-$20.00 Hourly

About Us

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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