Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily front office operations in Portland, Oregon. This is an ideal position for someone who enjoys creating a welcoming experience while keeping administrative tasks organized. The person in this role will serve as a key point of contact for visitors and callers, helping the workplace run smoothly through clear communication and dependable coordination.

Responsibilities:

• Welcome guests and employees with a courteous, attentive approach and ensure the front reception area remains organized and presentable.

• Manage a multi-line phone system, direct incoming calls to the appropriate contacts, and provide accurate information in a timely manner.

• Support visitor check-in procedures and offer front-of-house assistance that reflects a high standard of customer service.

• Handle routine administrative duties such as scheduling support, message distribution, and basic office coordination tasks.

• Use Microsoft Office applications to prepare documents, maintain records, and assist with day-to-day reporting needs.

• Respond to inbound inquiries efficiently and escalate issues when needed to the appropriate internal teams.

• Help maintain consistent front desk coverage throughout the workday to support smooth office operations.

• Participate in onboarding and training activities provided by the organization to learn site procedures and expectations.

Qualifications:

• Prior experience in a front desk, receptionist, concierge, or similar customer-facing administrative role.
• Ability to manage a multi-line phone system while maintaining accuracy.
• Strong verbal communication skills with confidence handling inbound calls and in-person interactions.
• Working knowledge of Microsoft Office Suite, including common business applications used for office support.
• Excellent organizational skills and the ability to manage multiple tasks in a fast-paced environment.
• Dependable attendance and the ability to work a permanent schedule of 40 hours per week.
• A detail-oriented, service-oriented approach with a strong focus on responsiveness.

Compensation

$20.00-$21.00 Hourly

About Us

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