Office Manager

We are looking for an Office Manager to oversee a busy workplace in Palo Alto, California and create a smooth, welcoming experience for employees and visitors alike. This Long-term Contract position is ideal for someone who enjoys balancing day-to-day office coordination with employee support in a fast-moving environment. The role requires a hands-on team member who can keep operations organized, respond quickly to changing needs, and help maintain a positive office culture.

Responsibilities:
• Direct day-to-day office activities for a site of roughly 60 team members, ensuring the workplace runs efficiently and effectively.
• Receive and distribute mail and deliveries, while tracking and fulfilling requests for workplace and administrative supplies.
• Keep shared spaces orderly, stocked, and fully operational so employees have a dependable and productive environment.
• Arrange meal service for the office, including regular lunch coordination and weekly catered events.
• Administer workplace and guest entry by supporting badge access and managing visitor check-in needs.
• Partner with external service providers and building contacts to resolve facility issues and support office-related requests.
• Greet employees, partners, and executive visitors in a welcoming and detail-focused manner, creating a positive first impression.
• Prepare and coordinate confidentiality documentation such as NDAs when required for visitors or meetings.
• Work closely with colleagues across other office locations and internal departments to align workplace support and communication.
• Strengthen employee engagement by contributing to a positive office atmosphere and using tools such as Slack, Google Workspace, and Mac-based systems to support daily operations.

Qualifications:

• Prior experience managing office operations, preferably within a technology company or startup setting.
• Demonstrated ability to support a high-volume, fast-paced employee population with minimal supervision.
• Strong commitment to workplace experience, employee engagement, and maintaining a welcoming office culture.
• Proven success running a full-service office independently and handling multiple priorities at once.
• Advanced proficiency with Slack as a primary communication platform, along with Google Workspace and Mac environments.
• Comfortable taking initiative, solving problems proactively, and making sound decisions without constant direction.
• Strong interpersonal and organizational skills, with the ability to collaborate effectively across teams and locations.

Compensation

$25.84-$29.92 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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