Receptionist

Reception Coordinator

Position Summary

We are seeking a professional, personable, and highly organized Reception Coordinator to serve as the first point of contact for visitors, clients, and employees. This role is responsible for creating a welcoming environment, maintaining front office operations, coordinating facility-related tasks, and ensuring conference rooms and common areas are presentation-ready at all times.

Key Responsibilities

• Deliver an exceptional visitor experience by warmly greeting guests, escorting visitors as needed, and ensuring all guests feel welcomed and supported.
• Professionally answer and direct incoming phone calls, taking messages and responding to inquiries in a courteous and efficient manner.
• Maintain the appearance and functionality of conference rooms, lobby areas, and kitchen spaces, ensuring they remain clean, organized, and ready for meetings.
• Coordinate office mail, packages, courier services, and deliveries, ensuring timely distribution and tracking as needed.
• Manage conference room readiness, including room setup, supplies, and meeting support.
• Develop and maintain a working knowledge of audiovisual (AV) systems in conference rooms and provide basic troubleshooting assistance when needed.
• Promptly communicate AV or equipment issues to the IT team to ensure minimal disruption to meetings and events.
• Monitor office supplies and coordinate restocking of common areas.
• Support administrative and office operations projects as assigned.
• Maintain a professional, polished, and customer-focused presence at the front desk.

Qualifications:

Qualifications

• 2+ years of receptionist, front desk, office coordinator, hospitality, or customer service experience.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional demeanor with a customer-service mindset.
• Comfortable supporting executives, employees, clients, and visitors.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Ability to learn and support conference room technology and AV equipment.
• Reliable, detail-oriented, and able to work independently in a fast-paced environment.

Preferred Skills

• Experience in a professional services, legal, finance, or corporate office environment.
• Familiarity with office facilities coordination and event support.
• Strong problem-solving skills and ability to respond quickly to changing priorities.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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