Bookkeeper/Office Manager
Bookkeeper / Office Manager - HVAC Mechanical contractor
Direct-Hire / Permanent position
Robert Half contact: Drew.Schroll@RobertHalf com.
Fully onsite role, 5 days per week in office.
Current office location is in New Britain - they will be moving to Bloomfield in about a year.
Robert Half has partnered with a long-standing privately-owned business in their search of a Bookkeeper / Office Manager. Reporting to the Owner, you will handle all accounting and office responsibilities for the HVAC/Mechanical contracting business. They have a number of union employees in the field as well so there will be certified payroll forms to complete. Their current office manager is moving out of state after 9 years here but she will stay on to train the new-hire until you're up and running!
Responsibilities:
• Administer weekly payroll for office staff and union field employees, ensuring wages, deductions, and related tax filings are processed accurately and on schedule.
• Prepare project-specific certified payroll reports and maintain compliance with applicable federal, state, and union reporting requirements.
• Manage core accounting functions including accounts payable, accounts receivable, cash receipts, journal entries, and bank reconciliations.
• Perform month-end close activities, track job costs, reconcile project-related financial records, and support accurate financial reporting.
• Coordinate recurring compliance submissions such as quarterly tax filings, paid leave reporting, union remittances, and insurance program documentation for active projects.
• Lead annual accounting and administrative processes including year-end close, revenue reconciliation, W-2s, 1099s, 1095s, sales and use tax filings, and unemployment tax reporting.
• Oversee employee-related administrative activities such as onboarding for new team members, bonus and profit-sharing processing, retirement plan administration, and responses to benefits or policy questions.
• Supervise the remote accounts payable assistant and collaborate closely with company leadership, project managers, construction managers, and subcontractors to support operational and bidding needs.
• Assist with prequalification packages, bid document preparation, and collection of financial or compliance information required for project submissions.
Salary range is in the $60-80k range plus bonus, 401k match, and paid time off.
For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com. All inquiries will remain confidential.
Qualifications:
Bookkeeper / Office Manager - HVAC Mechanical contractor
Direct-Hire / Permanent position
Robert Half contact: Drew.Schroll@RobertHalf com.
Desired Experience:
• Proven experience as a Full Charge Bookkeeper with responsibility for end-to-end accounting functions.
• Background in the construction industry with strong understanding of construction accounting practices and job costing.
• Hands-on experience processing certified payroll and managing payroll for both office employees and union workforces.
• Knowledge of accounts payable, accounts receivable, bank reconciliations, journal entries, and month-end close procedures.
• Familiarity with compliance reporting including payroll tax filings, quarterly returns, sales and use tax, and year-end forms such as W-2s and 1099s.
• Experience supporting benefits administration, retirement contributions, and employee onboarding activities.
• Ability to coordinate effectively with executives, project teams, construction managers, and external partners while managing multiple deadlines.
• Experience with AIA billing is preferred.
For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com. All inquiries will remain confidential.
Compensation
$70,000.00-$80,000.00 YearlyAbout Us
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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