Administrative Assistant

A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include:

Intake Specialist Primary Responsibilities

• Review new client and matter intake requests for completeness and accuracy.
• Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.
• Research and verify information from internal databases and other available resources to support conflict resolution.
• Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.
• Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.
• Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.
• Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.
• Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.
• Support the onboarding and training of new team members as needed.
• Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.

This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!

Qualifications:

• 2+ years of experience in legal conflicts, new business intake, legal research, or a related function within a law firm is preferred.
• Working knowledge of legal ethics, conflict-of-interest principles, compliance requirements, and due diligence processes.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Strong analytical and problem-solving skills with exceptional attention to detail.
• Excellent organizational abilities and the capacity to manage multiple priorities simultaneously.
• Outstanding verbal and written communication skills with the ability to interact professionally across all levels of the organization.
• Proven ability to exercise sound judgment and maintain strict confidentiality.
• Adaptable, self-motivated, and capable of working independently with minimal supervision.
• Flexibility to work additional hours when business needs require.

Compensation

$55,000.00-$65,000.00 Yearly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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