Legal Administrator

We are looking for a Legal Administrator to provide dependable administrative support for legal and regulatory operations. This long-term contract position is ideal for a highly organized, detail-oriented individual who can keep records accurate, manage recurring tasks, and help maintain momentum across compliance-related activities. The role will contribute to documentation, reporting coordination, payment processing, and day-to-day support for a fast-paced cross-functional team.

Responsibilities:
• Support daily administrative activities for legal and regulatory functions by managing records, preparing documents, handling correspondence, and maintaining orderly filing systems.
• Collect, organize, and monitor materials needed for legal, regulatory, vendor, customer, and internal business matters to ensure information is complete and easy to retrieve.
• Process administrative payment items such as check requests, invoices, filing costs, state fees, and related documentation with accuracy and timeliness.
• Maintain both digital and hard-copy files using consistent naming, storage, and recordkeeping practices so critical documents remain accessible.
• Track timelines, recurring deliverables, follow-up items, and pending actions to help legal and regulatory work stay on schedule.
• Coordinate administrative steps for signatures, approvals, notarizations, certificates, apostilles, and similar documentation requirements.
• Assist with the preparation and submission of feed tonnage reports by compiling supporting sales, product, volume, and state-specific information.
• Partner with internal teams to obtain missing reporting details, resolve routine documentation questions, and maintain records of submissions, confirmations, and fee payments.
• Provide support for export-related administrative activities, including monitoring secretary of state information and assisting with trade compliance documentation when needed.
• Contribute to special assignments, audits, and information requests while collaborating with Finance, Sales, Customer Service, Supply Chain, and other departments.

Qualifications:

• Experience providing administrative support within legal, regulatory, compliance, finance, or other corporate business functions. • Working knowledge of document control, record maintenance, invoice handling, check requests, and filing coordination. • Ability to manage multiple deadlines with strong attention to detail and consistent follow-through. • Experience supporting regulatory reporting, state filings, fee payments, or similar compliance-related administrative processes. • Strong communication skills with the ability to work effectively across Legal, Regulatory, Finance, Sales, Customer Service, and Supply Chain teams. • Proficiency in gathering, organizing, and validating data for reports and supporting documentation. • Familiarity with trade compliance, import/export processes, or related documentation is preferred. • Experience in a regulated industry such as consumer products, manufacturing, pet food, animal feed, or similar environments is a plus.
The pay range for this position is $25 to $30. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.   Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Compensation

$25.65-$29.70 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.