Front Desk Coordinator

We are looking for a Front Desk Coordinator to serve as the first point of contact for visitors and callers. This contract position is ideal for someone who brings strong organization and a service-focused approach to daily front office operations. The role supports administrative activities, maintains accurate records, and helps create a welcoming and efficient environment within a real estate and property setting.

Responsibilities:
• Welcome guests, tenants, and vendors with a courteous and detail-oriented approach while directing them to the appropriate contact or area.
• Manage a multi-line phone system, screen incoming calls, and route messages promptly to support smooth communication across the office.
• Provide front desk and concierge-style assistance by responding to routine inquiries and helping coordinate day-to-day visitor needs.
• Perform data entry tasks with accuracy, keeping internal records current and organized for easy access by the team.
• Maintain digital and physical filing systems to ensure documents are properly stored, tracked, and retrievable when needed.
• Prepare, update, and format routine correspondence, reports, and office documents using Microsoft Word, Excel, and Outlook.
• Support general administrative activities such as scheduling, mailbox monitoring, and follow-up on front office requests.
• Contribute to a positive customer experience by handling interactions with discretion and strong interpersonal judgment.

Qualifications:

• Prior experience in a front desk, reception, concierge, or administrative support role.

• Ability to operate a multi-line phone system and manage a high volume of calls efficiently.

• Strong customer service and interpersonal skills with a detail-oriented and approachable demeanor.

• Proficiency in Microsoft Outlook, Word, and Excel for communication, document preparation, and basic tracking tasks.

• Accurate data entry skills and careful attention to detail in recordkeeping and file organization.

• Ability to prioritize responsibilities, stay organized, and manage multiple tasks in a fast-paced office environment.

• Clear verbal and written communication skills with the ability to interact effectively with visitors and internal teams.

Bilingual: Spanish

Compensation

$20.90-$24.20 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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