Administrative Assistant

We are looking for an experienced Administrative Assistant to support daily office operations in New York. This Contract position is ideal for someone who brings strong organization, sound judgment, and a detail-oriented approach while serving as an initial point of contact for callers and guests. The role requires accuracy, responsiveness, and the ability to manage communication, scheduling, and documentation in a fast-paced environment.

Responsibilities:
• Manage incoming phone calls and route inquiries to the appropriate team members with efficiency.
• Welcome visitors and represent the organization with a courteous and business-appropriate demeanor.
• Coordinate calendars and arrange appointments to help maintain an organized daily workflow.
• Prepare, update, and maintain records, reports, and correspondence with a high level of accuracy.
• Support email communication by drafting responses, forwarding messages, and monitoring shared inbox activity.
• Enter and review data in internal files and spreadsheets to ensure information remains current and reliable.
• Use Microsoft Word, Excel, Outlook, and PowerPoint to create documents, track information, and support administrative needs.
• Assist with general office coordination and provide dependable support for routine administrative tasks.
• Place outbound calls as needed to confirm details, share updates, or gather information related to office activities.

Qualifications:

• Prior experience in an administrative, receptionist, or office support role.
• Strong attention to detail and the ability to handle tasks accurately.
• Confident verbal and written communication skills for phone and email interactions.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Ability to manage appointments, organize schedules, and prioritize multiple responsibilities.
• Customer service skills with a detail-oriented and approachable demeanor.
• Comfortable handling both inbound and outbound calls in a business environment.

Compensation

$20.00-$23.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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