Administrative Assistant

Our client, a non-profit organization, is seeking a highly organized and detail-oriented Administrative Assistant to support senior leadership. This role is 100% on site and is instrumental in managing executive operations, coordinating board activities, and ensuring organizational efficiency.

Key Responsibilities

Provide high-level administrative support to executive leadership

Manage calendars, correspondence, and day-to-day communications

Act as liaison to the Board of Directors:

Prepare board packets, agendas, reports, and meeting materials

Record and maintain accurate meeting minutes and board records

Track board member participation and coordinate signatures

Coordinate and schedule board, committee, and internal meetings

Maintain organized electronic and physical filing systems

Track organizational deadlines, reporting requirements, and key deliverables

Assist with contract tracking and documentation management

Support special projects, reporting, and data tracking initiatives

Arrange travel, meetings, and conference logistics for leadership

Provide administrative support for HR-related tasks as needed

Serve as point of contact for insurance administration

Ensure strict confidentiality across all organizational matters

Key Skills

Strong written and verbal communication abilities

Excellent organizational and time management skills

Ability to manage multiple priorities with attention to detail

Proficiency in Microsoft Office Suite

Strong problem-solving and critical thinking capabilities

For immediate consideration please call us at 215.244.1551 - Thank you!

Qualifications:

• Minimum of 2+ years of experience supporting administrative or office operations.

• Strong written and verbal communication skills with the ability to interact effectively with leadership and board members.

• Demonstrated ability to stay organized, manage shifting priorities, and maintain close attention to detail.

• Proficiency with Microsoft Office applications and comfort working with documents, spreadsheets, and presentations.

• Experience with administrative support functions such as data entry, office coordination, reception coverage, or handling inbound calls.

• Sound judgment, problem-solving ability, and a high level of discretion when working with sensitive information.

Compensation

About Us

TalentMatch^®

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