Accounting Specialist (AP/AR)

We are looking for an Accounting Specialist to support day-to-day payables and receivables operations for a wholesale distribution business in Miami, Florida. This role is ideal for someone who can keep financial records accurate, stay on top of vendor and customer transactions, and provide dependable reporting for leadership. The position offers the opportunity to work in a collaborative environment that values long-term growth and strong financial discipline.

Location: Brickell

Schedule: Mon-Thurs 9-6pm or 8:30–5:30; Remote on Fridays 9:00-3:00

 

Salary $65,000-$70,000

Benefits: 100% Medical paid for employee, Paid vacation, Holidays, 401k and More!

Keys to this role:

• Full cycle accounts payable and receivables process is required
• Proficiency in both English and Spanish is required
• Experience working with major retailers for wholesale distribution is a plus
• Experience working with Int'l vendors from Italy, Spain. Chile, France & Argentina is a plus

Responsibilities:

• Oversee the full accounts payable cycle, including reviewing, entering, and processing vendor invoices to ensure accurate and timely payment.

• Manage accounts receivable activities by issuing customer invoices, tracking incoming payments, and following up on overdue balances.

• Record and verify import-related costs such as freight, insurance, and other charges tied to purchased goods.

• Prepare regular financial summaries and operational reports, including accounts receivable aging, payable activity, and profit margin analysis.

• Reconcile bank transactions and account balances to maintain reliable and up-to-date financial records.

• Partner with vendors, customers, and internal teams to investigate discrepancies and resolve billing or payment concerns promptly.

• Support month-end and year-end close activities by organizing entries, confirming balances, and assisting with required documentation.

• Maintain orderly financial files and provide audit support by supplying records and information when needed.

• Strong communication skills in both English and Spanish is highly essential for this role.

Qualifications:

• At least 3 years of experience in accounting support with hands-on responsibility for both accounts payable and accounts receivable.
• Proficiency with QuickBooks and strong accuracy in data entry and invoice processing.
• Working knowledge of bank reconciliations, aging reports, and general financial record maintenance.
• Ability to manage multiple priorities in a fast-paced wholesale or distribution environment.
• Strong communication skills in both English and Spanish.
• High attention to detail with solid organizational and follow-through skills.
• Comfortable working with vendors, customers, and internal stakeholders to resolve financial issues professionally.

Compensation

$65,000.00-$70,000.00 Yearly

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