Administrative Assistant

We are looking for an experienced Administrative Assistant to support daily business operations in New York. This onsite role is a long-term contract opportunity for an individual who can manage a wide range of administrative activities, maintain confidentiality, and serve as a dependable point of coordination for the team. The position requires strong organizational skills, sound judgment, and the ability to handle multiple priorities in a fast-paced environment.

**Fully on-site**

**Schedule: Mon-Fri 7:30-4:30pm**

**Potential contract to hire**

Responsibilities:

• Enter and maintain accurate information in internal records, databases, and filing systems to support efficient office operations.

• Coordinate meetings, conference calls, and schedules while ensuring participants receive the appropriate information and support.

• Manage incoming correspondence, direct inquiries to the appropriate contacts, and respond to routine office-related questions in a courteous manner.

• Support administrative activities across multiple functional areas and act as a reliable resource on day-to-day office matters.

• Review draft and final documents for completeness, formatting, and alignment with established administrative practices and procedures.

• Compile data, prepare summaries, and assist with reports related to budgets, project timelines, and operational metrics as needed.

• Handle sensitive materials and confidential documents with discretion while completing independent assignments and special projects.

• Assist with travel and expense-related tasks, including invoice support and use of tools such as Concur or similar expense management systems.

• Provide general office support such as photocopying, scanning, organizing materials, and maintaining orderly administrative workflows.

Qualifications:

• High school diploma, associate degree, or other two-year post-secondary training with at least 4 years of relevant administrative experience.
• Authorization to work in the United States and eligibility to work in the U.S. now and in the future.
• Demonstrated experience with core office support activities, including data entry, file maintenance, scheduling, and correspondence handling.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to work onsite in Bohemia, New York and manage multiple responsibilities with strong attention to detail.
• Experience supporting budgeting, travel coordination, expense reporting, or invoice processing is preferred.
• Familiarity with Concur Travel and Expense or a comparable travel and invoicing platform is preferred.
• Bilingual communication skills are a plus.

Compensation

$20.00-$22.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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