Sales Assistant

We are looking for an Administrative Assistant to support daily office operations and provide dependable administrative coordination for organizational leadership, committees, and affiliated groups in Honolulu, Hawaii. This role combines clerical support, records management, meeting preparation, and event logistics to help ensure smooth communication and well-organized business processes. The ideal candidate is responsive and comfortable handling multiple priorities while maintaining accurate documentation and high-quality service. If you are interested in this role, please contact Melissa at 808.452.0254

Free parking in town!

Responsibilities:

• Manage front-office communications by answering calls, directing inquiries, handling correspondence, and distributing incoming mail in a timely manner.

• Prepare donor acknowledgments, maintain contribution records in spreadsheets, and assist with the monthly circulation of financial reports to temples and affiliated organizations.

• Support board and committee activity by organizing meeting notices, tracking responses, confirming attendance requirements, assembling materials, and maintaining official records.

• Coordinate in-person meeting logistics, including transportation arrangements, meal ordering, and follow-up with committee leads for required submissions.

• Assist with compliance and financial administration by preparing annual filings, drafting organizational letters, reconciling corporate credit card activity, and processing shared expense allocations.

• Provide operational support through supply purchasing, business card ordering, invoice preparation, and documentation management for routine administrative needs.

• Assist senior leadership with scheduling, event preparation, formal correspondence, certificate creation, and maintenance of ceremonial or affirmation-related records.

• Coordinate annual calendar and directory processes by collecting order information, updating tracking files, and submitting compiled requests to the appropriate parties.

• Help organize annual events and assemblies by preparing notices and registration materials, maintaining attendee and payment records, compiling agenda packets, and supporting guest and travel documentation.

• Consolidate event registrations and sponsor information for special programs, ensuring final participant lists are accurate and delivered to the relevant committee teams.

Qualifications:

• Experience in administrative support, office coordination, or a related business function.

• Strong organizational skills with the ability to manage records, schedules, correspondence, and multiple deadlines accurately.

• Proficiency with Microsoft Office applications, especially Excel and Word, for tracking, reporting, and document preparation.

• Clear and effective written and verbal communication skills for interacting with leadership, committees, and external contacts.

• Ability to handle confidential information with discretion and maintain dependable documentation practices.

• Comfort supporting meetings and events, including registrations, logistics, materials preparation, and follow-up tasks.

• Detail-oriented approach to financial and clerical work such as invoicing, reconciliations, and data entry.

Compensation

$39,520.00-$52,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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