Payroll Specialist

Position Overview

We are seeking a detail-oriented Payroll Specialist to support all aspects of payroll processing, payroll record maintenance, and HR-related payroll administration. This role is responsible for ensuring accurate and timely weekly payroll processing, maintaining compliance with federal and state payroll regulations, resolving payroll discrepancies, and serving as a key resource for employees and internal stakeholders on payroll-related matters.

Key Responsibilities

• Process weekly payroll while ensuring compliance with company policies, federal wage and hour laws, and applicable state regulations.
• Review timekeeping records and partner with managers and employees to resolve time, attendance, and paid time off discrepancies.
• Coordinate with Human Resources to process employee changes including new hires, promotions, transfers, terminations, and payroll deductions.
• Maintain accurate employee information within the HRIS/payroll system.
• Balance payroll prior to processing by reviewing payroll registers and validating pay elements for accuracy.
• Investigate and resolve payroll issues related to earnings, deductions, taxes, and payroll production.
• Maintain payroll records in accordance with federal and state record retention requirements.
• Stay current on payroll tax regulations, wage laws, and system updates impacting payroll processing.
• Generate standard payroll reports and create ad hoc reports as needed.
• Serve as the primary point of contact with ADP regarding payroll processing, system updates, and payroll codes.
• Respond to payroll-related inquiries from employees and management in a timely and professional manner.
• Administer union payroll benefits by tracking hours worked and calculating pension, health, and welfare contributions.
• Support annual union audits and provide required payroll documentation. 

Qualifications:

Qualifications

• Bachelor's degree in Accounting or related field, or equivalent combination of education and experience.
• 4+ years of payroll processing experience.
• Experience working with ADP payroll systems.
• Knowledge of federal, state, and local payroll tax and wage regulations.
• Experience maintaining HRIS/payroll records.
• Intermediate to advanced Microsoft Excel skills.
• Proficiency with Microsoft Word and Outlook.
• Strong attention to detail, organizational skills, and problem-solving abilities.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Experience processing union payroll and administering union benefits.
• Experience supporting union audits.
• Knowledge of payroll reporting and ad hoc report generation. 

Compensation

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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