Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operations for a home health setting in Massachusetts. This contract-to-permanent position is ideal for someone who can keep schedules organized, handle incoming communication effectively, and maintain accurate administrative records. The person in this role will help create a smooth experience for patients, staff, and partners by managing essential coordination tasks with accuracy and care.

Responsibilities:
• Coordinate daily administrative activities to support efficient operations within a home health environment.
• Answer inbound calls, respond to routine inquiries, and direct messages to the appropriate team members in a timely manner.
• Manage calendars for staff and leadership, including arranging appointments, updating availability, and resolving scheduling conflicts.
• Organize and maintain schedules for visits, meetings, and other time-sensitive activities to ensure smooth workflow.
• Enter and update information in internal records and tracking systems with a high level of accuracy.
• Prepare, review, and organize administrative documents to support communication and operational needs.
• Serve as a point of contact for internal teams and external stakeholders, providing attentive and courteous assistance.
• Monitor administrative details and follow up on outstanding items to help keep day-to-day processes on track.

Qualifications:

• Previous experience in administrative support, office coordination, or a similar support-focused role.
• Background working in home health, healthcare, or another regulated service environment is preferred.
• Comfortable handling a high volume of inbound phone calls with professionalism and clear communication.
• Demonstrated ability to manage calendars, coordinate appointments, and maintain organized schedules.
• Strong data entry skills with careful attention to detail and accuracy.
• Proficiency with standard office software and administrative systems.
• Ability to prioritize multiple tasks, stay organized, and meet deadlines in a fast-paced setting.

Compensation

$23.00-$27.00 Hourly

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