Sr. Executive Assistant

We are looking for an experienced Sr. Executive Assistant to provide high-level support to executive leadership in Irvine, California. This Contract position is ideal for a detail-oriented individual who excels at managing complex schedules, coordinating travel, and keeping executive operations organized and efficient. The role requires strong judgment, discretion, and the ability to anticipate needs in a fast-paced environment while maintaining clear communication across teams.

Responsibilities:
• Oversee executive calendars by evaluating competing priorities, resolving scheduling conflicts, and recommending adjustments that keep daily activities on track.
• Organize meetings from start to finish, including scheduling participants, preparing agendas, assembling presentation materials, and documenting key takeaways and action items.
• Arrange business travel by securing transportation, lodging, and meal plans, updating reservations as needed, and providing complete itineraries to executives before departure.
• Support executive leadership with a wide range of administrative activities that improve workflow, increase efficiency, and enable timely decision-making.
• Develop and maintain organized systems for records, correspondence, and important documents in both digital and physical formats.
• Facilitate communication between executives and internal departments to ensure information is shared accurately and follow-up items are completed promptly.
• Contribute to special projects and events through research, data compilation, and the preparation of reports, presentations, and other business documents.
• Handle sensitive information with a high degree of confidentiality, professionalism, and sound judgment at all times.
• Complete general office support duties such as filing, copying, scanning, and ordering supplies, along with other assigned administrative tasks.

Qualifications:

• At least 7 years of relevant experience, including substantial support for senior or C-level executives.
• Strong background in calendar management, executive meeting coordination, and domestic or international travel planning.
• Excellent organizational and time management skills, with the ability to manage multiple priorities simultaneously.
• Advanced written and verbal communication skills in English, along with strong interpersonal and conflict resolution abilities.
• Demonstrated ability to work independently, take limited direction, and produce thorough, high-quality results.
• High level of professionalism, discretion, and credibility when handling confidential business matters.
• Post-secondary education in Business Administration or an equivalent combination of education and practical experience.
• Experience with corporate records, litigation support, paralegal training, or supporting leaders within a public company is considered an asset.

Compensation

$41.96-$48.59 Hourly

About Us

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