Executive Assistant

We are looking for an Executive Assistant to provide high-level support to senior leadership and help keep daily operations organized and running smoothly in San Diego, California. This contract position with permanent potential is ideal for someone who excels at managing competing priorities, coordinating across teams, and handling sensitive information with professionalism and discretion. The role combines executive support, communication management, event coordination, and administrative project assistance in a fast-paced hi tech engineering environment.

Responsibilities:
• Support senior executives and their teams by coordinating schedules, prioritizing administrative needs, and ensuring day-to-day operations stay on track.
• Plan and facilitate meetings by securing space, distributing invitations, arranging technical setup, managing access needs, and coordinating food service when required.
• Maintain meeting agendas, prepare supporting materials, and monitor follow-up items to help drive completion of team decisions and action plans.
• Coordinate business travel arrangements, including airfare, lodging, ground transportation, and related itinerary details.
• Prepare and submit expense documentation, presentations, spreadsheets, written communications, and other business materials with accuracy and timeliness.
• Manage confidential records and documentation, including file maintenance, archiving, and routing materials for electronic signature.
• Assist with employee onboarding and offboarding activities while partnering with Facilities and IT to support workspace, equipment, and access requests.
• Oversee office supply inventory and help coordinate procurement and distribution of branded materials, promotional items, and department resources.
• Organize team events, contribute to administrative initiatives, track contracts and approval progress, and maintain calendars for milestones, workshops, and time-off schedules.
• Build effective working relationships across internal and external stakeholders while monitoring key correspondence, mail distribution, shipping needs, newsletters, and other assigned projects.

Qualifications:

• Proven experience providing administrative or executive-level support in a detail-oriented business environment.

• Strong calendar management and meeting coordination skills, with the ability to handle multiple priorities and deadlines.

• Demonstrated experience arranging domestic and/or international travel and managing related logistics.

• Ability to draft, edit, and manage business correspondence and email communications with attention to detail.

• Proficiency in preparing presentations, spreadsheets, reports, and other executive support documents.

• Comfortable working with confidential information and exercising sound judgment, discretion, and ethical conduct.

• Strong organizational and follow-through skills, including tracking action items, approvals, and stakeholder communications.

• Japanese language skills are highly desired.

Compensation

$37.00-$40.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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