Convention & Meetings Specialist

We are looking for a detail-oriented Coordination Specialist to join a collaborative team. This contract-to-permanent position is ideal for someone who wants to grow their career who is eager to learn, communicates clearly, and enjoys managing multiple meeting logistics at once. The role supports a high volume of internal and external events, with a strong focus on vendor coordination, budget awareness, and detail-oriented interaction with physicians and other stakeholders.

Responsibilities:

• Plan and coordinate a wide range of meetings and events, including department sessions, external gatherings, and corporate functions.

• Manage event logistics from initial timeline development through final execution, ensuring each detail is organized and tracked carefully.

• Work with hotels, venues, and other vendors to secure favorable terms, review agreements, and support cost-conscious decision-making.

• Monitor meeting budgets, maintain accurate expense tracking, and help identify opportunities to control spending.

• Arrange travel, lodging, meeting space, and related services for attendees and event participants.

• Communicate clearly to ensure smooth coordination.

• Support virtual and hybrid meeting needs by preparing and facilitating event delivery.

• Maintain organized records, schedules, and event documentation using structured tracking methods and strong administrative follow-through.

Qualifications:

• 1-2 years of experience in meeting coordination, event support, administrative operations, or a related field.

• Strong organizational skills with the ability to manage timelines, budgets, and multiple priorities at the same time.

• Strong communication skills and confidence interacting with physicians, vendors, and cross-functional stakeholders.

• Experience coordinating vendors, venues, contracts, or travel arrangements for meetings and events.

• Budget awareness and the ability to support cost-effective planning decisions.

• Proficiency with virtual meeting platforms and standard office tools used for scheduling, tracking, and communication.

• A positive, team-oriented attitude with a willingness to learn and grow in a supportive environment.

• Certified Meeting Planner (CMP) designation is a plus, but not required.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.