Analyst

Colleen McAuliffe at Robert Half is looking for a detail-oriented real estate operations specialist to support a growing North American portfolio from California. This position focuses on lease administration, portfolio oversight, and coordination with internal partners and external landlords to keep real estate activities organized, compliant, and efficient. The role also contributes to process design and reporting improvements that strengthen portfolio governance and support future global growth.

Responsibilities:

• Oversee lease activity from execution through renewal or closeout, tracking key terms, dates, obligations, and required actions across the portfolio.

• Maintain complete and accurate lease records, abstracts, and supporting files so documentation remains current and audit-ready.

• Manage lease management system data and reporting, resolving discrepancies and ensuring reliable portfolio information for business use.

• Coordinate communications with landlords and internal teams regarding notices, certificates, amendments, and other lease-related documentation.

• Partner with Legal, Finance, Workplace Operations, and business stakeholders to support lease reviews, approvals, and operational decisions.

• Assist with negotiations and transaction support by organizing materials, aligning stakeholders, and following through on action items.

• Identify opportunities to improve space usage, portfolio performance, and operational consistency across multiple locations.

• Support office moves, expansions, consolidations, subleases, and other real estate projects while monitoring compliance with lease terms.

• Develop standardized procedures, templates, and controls that improve administration, reporting, and scalability across regions.

• Prepare summaries, analyses, and presentations for leadership and contribute to broader corporate real estate initiatives.

Qualifications:

• At least 3 years of experience in lease administration, commercial real estate, or portfolio operations.
• Working knowledge of commercial leasing practices, lease documents, and critical date management.
• Experience maintaining detailed records and using systems or databases to manage portfolio information accurately.
• Ability to collaborate effectively with cross-functional teams and external partners in a detail-oriented business environment.
• Strong organizational skills with the ability to manage multiple deadlines and prioritize competing tasks.
• Analytical mindset with the ability to review data, identify issues, and support informed decision-making.
• Clear written and verbal communication skills for preparing documentation, reports, and stakeholder updates.
• Exposure to multi-site or global real estate operations is preferred.

Compensation

$85,000.00-$115,000.00 Yearly

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