Contract Administrator

We are looking for an experienced and highly organized Executive Assistant to support office operations, executive leaders, and front-desk administration in Birmingham, Michigan. This position combines day-to-day administrative leadership with scheduling, travel planning, document oversight, and meeting support in a fast-moving financial services environment. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple priorities while maintaining a consistent presence across the organization.

Responsibilities:

• Serve as the primary point of contact for visitors, deliveries, and general front-office activity while maintaining an orderly and welcoming workplace environment.

• Oversee incoming mail, courier coordination, office supply replenishment, and shared-space organization to support smooth daily operations.

• Maintain and organize reports, transaction documentation, and meeting materials retrieved from investment-related portals and internal resources.

• Track fund-related approvals, proxy activity, amendments, and other time-sensitive action items to help ensure prompt follow-through by internal stakeholders.

• Arrange business travel for team members and executives, including transportation, lodging, and registration details for conferences and annual meetings.

• Manage calendars, coordinate appointments, and support scheduling for leadership and other key team members as needed.

• Plan logistics for internal gatherings, client-facing meetings, and firm events, including catering, materials preparation, venue coordination, and attendee support.

• Provide administrative assistance to senior leadership, including presentation preparation, special projects, continuity-related tasks, and occasional operational support.

• Assist with employee onboarding coordination, benefit-related inquiries, vacation tracking, and monitoring routine office expenses and budget items.

Qualifications:

• Bachelor’s degree from a four-year college or university.

• At least 3 years of experience in administrative support, office coordination, reception, at the Executive Level

• Strong ability to manage calendars, travel arrangements, meetings, and multiple competing priorities with accuracy and discretion.

• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

• Strong communication skills and a demeanor suited to a highly visible support role.

• Experience in financial services is preferred.

• Familiarity with event coordination tools such as Cvent is an advantage.

Compensation

$85,000.00-$100,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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