Part Time- Office Manager

We are looking for a detail-oriented Part Time Office Manager to support daily operations and keep the workplace running efficiently in Phoenix, Arizona. This Long-term Contract position is ideal for someone who enjoys coordinating vendors, managing supplies and services, and serving as a central point of contact for office-related needs. The role also partners with internal teams on technology coordination, mail services, invoice review, and workplace safety. Candidates who are organized, resourceful, and comfortable handling multiple priorities will thrive in this position.

Responsibilities:
• Build and oversee relationships with office supply and service vendors, evaluate pricing options, and secure favorable contract terms.
• Monitor inventory for toner, paper, kitchen items, and general office materials, and arrange replenishment or service support as needed.
• Coordinate coffee, water, shipping, and other workplace services to ensure consistent support across the assigned offices.
• Identify appropriate vendors for office and breakroom needs, balancing cost, timing, and operational efficiency when placing orders or arranging pickup.
• Organize shared spaces such as storage areas, file rooms, and marketing rooms while assessing ongoing space and storage requirements.
• Research office equipment solutions, review service agreements, and recommend providers based on business needs and maintenance considerations.
• Act as the liaison between local offices and the Minneapolis IT team by supporting workstation setup, installation coordination, and management of surplus technology equipment.
• Negotiate equipment leases and service contracts and review vendor invoices for accuracy and approval.
• Oversee mail and courier accounts, attend building safety meetings, communicate evacuation procedures, and coordinate fire extinguisher maintenance or replacement.

Qualifications:

• Experience supporting administrative office operations in an office manager or similar workplace coordination role.
• Ability to order, track, and maintain office and kitchen supplies with strong attention to inventory levels and service needs.
• Familiarity with vendor management, contract coordination, and comparing pricing to support cost-conscious decisions.
• Knowledge of accounts payable processes, including reviewing and approving invoices accurately.
• Comfortable handling receptionist-style responsibilities and serving as a point of contact for office requests.
• Strong organizational skills with the ability to manage multiple priorities across several office locations.
• Effective written and verbal communication skills for working with vendors, internal teams, and building management.

Compensation

$33.25-$36.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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