Administrative Coordinator

We are looking for an Administrative Coordinator to support day-to-day operations for a service-focused program in Bryn Mawr, Pennsylvania. This onsite opportunity is ideal for someone who thrives in a fast-paced environment, keeps processes organized, and communicates effectively with both internal teams and clients. This is a Long-term Contract position with the potential to evolve based on business needs and performance.

Responsibilities:

• Oversee the admission process for incoming clients by gathering intake details, confirming coverage information, securing required approvals, and preparing onboarding records.

• Coordinate calendars for clinicians and clients, arranging appointments and coverage assignments to help maintain smooth daily operations.

• Keep electronic records, case files, and administrative tracking documents current while following established compliance and documentation standards.

• Partner with clinical staff and leadership to address scheduling issues, support operational needs, and improve overall workflow efficiency.

• Handle routine administrative support such as data entry, document preparation, file maintenance, phone coverage, and general office coordination.

• Assist with special assignments and operational projects that contribute to consistent and effective program delivery.

Qualifications:

• At least 3 years of experience in an administrative coordination or related support role.
• Strong background in scheduling, calendar management, and administrative assistance.
• Experience handling inbound calls professionally and responding to inquiries with excellent customer service.
• Familiarity with home health, healthcare, or other service-based environments is preferred.
• Ability to manage multiple priorities accurately in a fast-paced onsite setting.
• Proficiency with data entry, document organization, and maintaining electronic records.
• Strong communication skills and the ability to work effectively with cross-functional teams.

Compensation

$22.00-$22.00 Hourly

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