Legal Secretary
Responsibilities:
• Prepare, revise, and format legal correspondence, reports, and client-facing documents with a high degree of accuracy and professionalism.
• Review materials for grammar, consistency, and completeness, and route finalized documents to the appropriate attorneys, clients, or internal teams.
• Oversee attorney schedules by arranging meetings, calls, travel, and other time-sensitive commitments.
• Maintain orderly electronic and physical files, ensuring records are easy to retrieve and updated in document management systems.
• Coordinate meeting logistics, including reserving conference space, organizing materials, and supporting internal and external attendees.
• Serve as a point of contact for clients and colleagues by gathering information, relaying updates, and responding to routine requests promptly.
• Enter attorney time records, assist with expense submissions, and help keep administrative documentation current.
• Support the billing cycle by preparing invoice drafts, making revisions, and collaborating with attorneys and accounting staff to finalize client bills.
• Assist with opening new matters by helping with conflict checks, engagement paperwork, and related intake documentation.
• Handle general administrative tasks such as scanning, copying, and other office support duties while protecting confidential client and firm information.
Qualifications:
• At least 2 years of experience in a legal secretary, legal administrative, or comparable law firm support role.• Background supporting trust, estate, tax, or private client legal practices is strongly preferred.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Experience working with document management platforms and electronic filing processes.
• Strong writing, proofreading, and verbal communication skills with careful attention to detail.
• Ability to manage competing deadlines, stay organized, and work effectively in a fast-paced setting.
• Sound judgment, discretion, and the ability to collaborate well with attorneys, staff, and clients.
• California Notary Public commission and a bachelor’s degree are valued but not required.
Compensation
$80,000.00-$127,000.00 YearlyAbout Us
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.
