Project Assistant

Position: Project Assistant

Location: Emeryville, CA

Compensation: $24-$28/hour (DOE)

Job Type: Contract

About the Role

We are seeking a highly organized Project Assistant to support project managers and cross-functional teams with the coordination, documentation, and administrative aspects of project delivery. This contract opportunity is ideal for someone who thrives in a fast-paced environment, enjoys keeping projects organized, and can effectively manage multiple priorities and deadlines. The Project Assistant will play a key role in maintaining project documentation, tracking schedules, supporting financial and reporting activities, and ensuring projects remain on track from initiation through completion. The ideal candidate is proactive, detail-oriented, and enjoys working collaboratively with internal teams, clients, vendors, and consultants.

Responsibilities

• Provide administrative and operational support to project managers, including maintaining project schedules, milestone trackers, action item logs, and project databases.
• Coordinate meetings, prepare agendas, schedule attendees, document meeting notes, and follow up on outstanding tasks to support successful project execution.
• Organize, maintain, and distribute project documentation, contracts, reports, correspondence, proposals, and other project-related materials.
• Assist with project billing, invoice tracking, expense monitoring, consultant coordination, and other project administration activities to support financial accuracy.
• Communicate with clients, vendors, consultants, subcontractors, and internal stakeholders to facilitate timely project updates, deliverables, approvals, and issue resolution.

Qualifications:

Qualifications

• 2–4 years of experience in project coordination, project administration, operations support, construction administration, or a similar role.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint; experience with project management, ERP, or accounting systems is a plus.
• Excellent organizational, multitasking, and time-management skills with the ability to manage multiple projects and deadlines simultaneously.
• Strong written and verbal communication skills with the ability to interact professionally with clients, vendors, consultants, and project teams.
• Detail-oriented, dependable, and proactive with a proven ability to work independently while supporting multiple stakeholders in a fast-paced environment.

Preferred Qualifications

• Experience supporting construction, engineering, architecture, professional services, or project-based environments.
• Familiarity with project schedules, contract administration, invoicing, accounts receivable, or consultant coordination.
• Bachelor's degree or equivalent combination of education and relevant work experience.
• Experience with Sage, Bluebeam, Smartsheet, Asana, Monday.com, or similar project tracking tools is a plus.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.