Part Time Facilities Administrator

Job Summary

Robert Half is partnering with a valued client to identify a detail-oriented and proactive Part-Time Facilities Administrator. This role is ideal for someone who enjoys keeping office operations running smoothly while supporting facility maintenance, vendor coordination, and administrative functions. The ideal candidate is organized, resourceful, and thrives in a fast-paced office environment. This role is Wednesday, Thursday and Friday. 8AM - 5:00PM - with opportunity for overtime.

Key Responsibilities

• Coordinate day-to-day facility operations to ensure the office is clean, organized, and functioning efficiently.
• Serve as the primary point of contact for building management, maintenance requests, and external vendors.
• Schedule and oversee repairs, preventative maintenance, and office service appointments.
• Maintain office and kitchen supplies, placing orders as needed while monitoring inventory.
• Coordinate office moves, workstation setups, and equipment requests for new hires.
• Track facility-related expenses, process invoices, and maintain vendor records.
• Assist with badge access, parking assignments, and office security procedures.
• Support workplace health and safety initiatives and maintain compliance documentation.
• Coordinate deliveries, mail distribution, and shipping needs.
• Provide general administrative support, including filing, document preparation, and special projects as assigned.

Qualifications:

Qualifications

• 2+ years of experience in facilities coordination, office administration, workplace operations, or a related role.
• Strong organizational and multitasking skills with excellent attention to detail.
• Professional communication skills and the ability to work effectively with vendors and internal teams.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience processing invoices or maintaining budgets is a plus.
• Ability to work independently and prioritize multiple responsibilities.
• High school diploma or equivalent required; associate's or bachelor's degree preferred.

Preferred Skills

• Experience coordinating office vendors and building maintenance.
• Knowledge of workplace safety procedures and office operations.
• Strong customer service mindset with a proactive approach to problem-solving.
• Comfortable working in a collaborative, professional office environment.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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