Lease Administrator

Robert Half is seeking a Lease Administrator with experience managing lease agreements, operating expenses (OPEX), and capital expenditures (CAPEX) to support accurate lease administration, financial reporting, and occupancy cost management.

• Administer and maintain lease agreements for multiple properties and locations
• Review, abstract, and track critical lease terms including rent schedules, escalations, renewals, termination options, and operating expense provisions
• Manage lease database and ensure all lease records, amendments, and supporting documentation are accurate and up to date
• Calculate, reconcile, and process monthly rent payments in accordance with lease agreements
• Review and analyze Operating Expenses (OPEX) reconciliations and Common Area Maintenance (CAM) charges for accuracy
• Investigate and resolve discrepancies related to OPEX billings, rent charges, and landlord invoices
• Track and monitor Capital Expenditures (CAPEX) projects, ensuring compliance with lease requirements and budget approvals
• Review CAPEX-related invoices and support the allocation of capital costs across properties and business units
• Partner with Accounting and Finance teams to support monthly accruals, budgeting, forecasting, and financial reporting
• Prepare lease-related reports, schedules, and analyses for management review
• Assist with annual budget preparation, including occupancy costs, OPEX forecasts, and CAPEX planning
• Coordinate with landlords, property managers, vendors, and internal stakeholders to resolve lease and property-related issues
• Support lease audits and ensure compliance with company policies and lease obligations
• Monitor upcoming lease events and notify stakeholders of critical dates and required actions
• Maintain strong internal controls and documentation related to lease administration and financial processes

Qualifications:

• Bachelor's degree in Accounting, Finance, Real Estate, Business Administration, or related field preferred
• 3+ years of lease administration, real estate accounting, property accounting, or related experience
• Experience reviewing and managing OPEX reconciliations and CAPEX projects
• Strong understanding of commercial lease terms, CAM charges, and occupancy cost management
• Proficiency in Microsoft Excel, including VLOOKUPs, Pivot Tables, and data analysis
• Experience with lease administration software and ERP systems preferred
• Strong analytical, organizational, and problem-solving skills
• Excellent communication skills and attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Compensation

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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