Payroll specialist

Payroll & Office Administrator | Half Moon Bay, CA

Location: On-site

Experience: 5+ years

Position Summary

We are seeking a Payroll & Office Administrator to manage payroll processing, support accounting activities, and oversee daily office operations. This role requires strong attention to detail, sound judgment, and the ability to maintain accuracy while managing multiple priorities.

Responsibilities

Payroll & Accounting • Process payroll for approximately 150 employees, ensuring accuracy and compliance with company policies and applicable regulations.

• Prepare and post payroll-related journal entries and assist with account reconciliations.

• Maintain payroll records and provide documentation for audits and reporting requirements.

• Process employee changes, including new hires, terminations, compensation updates, and benefits elections.

• Administer payroll deductions, tax withholdings, retirement contributions, and garnishments.

• Review payroll data, identify discrepancies, and resolve issues in a timely manner.

Office Administration • Serve as the primary point of contact for visitors, phone calls, and general office inquiries.

• Maintain office supply inventory and coordinate purchases as needed.

• Coordinate with vendors, service providers, and building management to support office operations.

• Manage incoming and outgoing mail, filing systems, and document retention.

• Assist with meeting coordination, scheduling, and office events.

Qualifications

• 5+ years of payroll and office administration experience.

• Experience processing payroll in a multi-employee environment.

• Working knowledge of bookkeeping principles and payroll accounting.

• Strong organizational, time management, and problem-solving skills.

• Ability to handle sensitive and confidential information with discretion.

• Proficiency with payroll systems and Microsoft Office applications.

• High attention to detail and commitment to accuracy.

This version is tighter, removes the salary range, and avoids software, industry, and company-specific references that could help identify the employer.

Qualifications:

5 years of Payroll processing experience

Strong payroll journal entry experience

Strong excel experience

Compensation

$70,000.00-$80,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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