Billing Specialist

Position Overview

We are seeking a detail-oriented Project Billing & Operations Coordinator to support the successful administration of billing and project documentation for a fast-paced telecommunications construction operation. This temporary role will partner with field and office personnel to gather project documentation, prepare customer invoices, reconcile billing records, monitor project quantities, and maintain accurate reporting across multiple internal and customer systems.

Primary Responsibilities

• Partner with field personnel, including supervisors, fiber technicians, construction leads, and administrative staff to collect documentation required for customer invoicing.
• Review daily production reports with project leadership to verify accuracy for both company crews and subcontractors.
• Monitor project quantities and billing activity to ensure duplicate reports or billable items are not processed.
• Coordinate project closeout documentation, including engineering markups and final package submissions.
• Communicate with customer billing representatives and internal departments regarding invoice status, payment questions, and documentation requirements.
• Verify invoices for correct quantities, unit pricing, coding, and overall billing accuracy before submission.
• Support healthy cash flow by collaborating with operations and accounting teams to resolve outstanding invoices and assist with collections on overdue payments.
• Maintain project tracking logs and billing reports to ensure current and accurate project status information.
• Assist project leadership with purchase order updates, quantity adjustments, and related billing revisions.
• Ensure invoice submissions, approvals, and project closeout activities are completed within established deadlines.
• Work alongside project management to resolve issues that could delay invoice processing or customer approvals.
• Attend customer or project meetings when requested to support billing or administrative discussions.
• Utilize GIS and other project management platforms to review field activity, generate reports, and update project information.
• Complete daily timesheets using the appropriate project, task, and cost coding.
• Perform additional administrative or operational duties as assigned.

Qualifications:

Qualifications & Core Competencies

• Strong interpersonal skills with the ability to build productive relationships with customers, subcontractors, field personnel, and internal teams.
• Exceptional organizational abilities with strong attention to detail and follow-through.
• Capable of managing multiple priorities while meeting deadlines in a fast-paced environment.
• Excellent problem-solving, planning, and coordination skills.
• Self-motivated with the ability to work independently while maintaining a high level of accountability.
• Proficient with Microsoft Office applications and comfortable learning additional software platforms.
• Professional verbal and written communication skills with the ability to interact effectively across all levels of the organization.
• Ability to manage responsibilities with minimal supervision.

Minimum Qualifications

• Must be at least 18 years of age.
• High school diploma or equivalent required.
• Valid driver's license.
• Ability to successfully complete a pre-employment screening.
• Demonstrated ability to prioritize multiple assignments with limited supervision.

Preferred Qualifications

• Fluent in both English and Spanish.
• Associate's or Bachelor's degree in Business, Finance, Accounting, or a related discipline.
• Previous experience supporting telecommunications, construction operations, project coordination, logistics, or billing functions.
• Familiarity with accounting principles, invoicing processes, or financial reporting is a plus.

Compensation

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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